According to Act No. 365/2000 Coll. and the government resolution of January 27, 2020, No. 86, as amended by the government resolution of October 5, 2022, No. 831, or projects drawing funds from European investment funds such as IROP, authorities, legal or natural persons are obliged to submit documentation of programs, investment intentions, projects of designated information systems, and operational documentation of designated information systems to the Department of the Chief Architect of eGovernment (OHA). To submit a request for an OHA opinion, authorities must use the currently valid forms and send them completed to the DIA data box number yukd8p7 to the attention of OHA. In most cases, OHA will issue an opinion within 30 days. If necessary, it is possible to use a preliminary consultation for the request before its official submission via the data box. Continue to more information on approval, where you will learn in particular – who is obliged to request an OHA opinion, what authorities must submit to OHA for approval, which forms authorities should use for their projects, and how authorities should fill out the project request.
The aim of approving ICT projects by the Department of the Chief Architect of eGovernment (OHA) is, among other things, to streamline the funds spent on ICT, capture non-conceptual projects and change them before the implementation phase, support the use of shared services, and gradually phase out older IS that were not coordinated in their time and could not comply with eGovernment principles. As part of the approval process, OHA focuses mainly on key areas of eGovernment architecture and compliance with national architectural documents, which provides a tool for coordinating ICT at the state level.
For the purpose of fulfilling obligations, authorities may be represented by a natural or legal person.
WHO is obliged to request an OHA opinion?
Public administration authorities Public administration authorities request an opinion according to Act No. 365/2000 Coll. in connection with the submission of program documentation, investment intentions, projects of designated information systems, and the launch of services of designated information systems. The term "designated information system" is defined in § 2 letter v) of Act No. 365/2000 Coll., according to which it is an information system of public administration that uses the services of the so-called reference interface or provides services to it, has links to such an information system of public administration, or is intended to provide services of the information system of public administration to natural or legal persons with an expected number of users who use the so-called access with guaranteed identity, at least 5000 annually.
Public administration authorities request through a data message sent to the data box yukd8p7. This data message must contain a cover letter and all necessary attachments.
Central administrative authorities including their organizations According to the government resolution of January 27, 2020, No. 86, as amended by the government resolution of October 5, 2022, No. 831, the obligation applies to central administrative authorities including the expenses of organizations or legal entities for which the central administrative authority performs the function of founder or establisher or which fall within its competence, and subordinate organizational units of the state. These authorities submit a request for an OHA opinion regarding the acquisition or architectural change of a designated information system. The obligation to request an OHA opinion is no longer tied to any financial limit.
The obligation to inform OHA about ICT intentions is given for expenses for the acquisition or architectural change of a designated information system of public administration, or expenses related to such an information system (i.e., intentions for which an OHA opinion is required) and also for other expenses in the field of digitization or ICT with an expected value of performance exceeding 20 million CZK.
The procedure for assessing ICT expenditure intentions is governed by the Basic Principles, which are an appendix to the government resolution of January 27, 2020, No. 86, as amended by the government resolution of October 5, 2022, No. 831.
Central administrative authorities including their organizations request through a data message sent to the data box yukd8p7. This data message must contain a cover letter and all necessary attachments.
Applicants for grants from European structural funds All applicants who apply for a grant from relevant calls of European structural funds such as IROP (Integrated Regional Operational Program) and spend funds on ICT must have a positive assessment from OHA to draw the grant. For NPO (National Recovery Plan), there is no obligation to have an OHA opinion due to the request for NPO funds, but if the applicant is obliged to have an opinion according to other legal regulations, government resolutions, or specific rules of grant administrators, it is a mandatory attachment.
Applicants for grants from European structural funds including their organizations request through a data message sent to the data box yukd8p7. This data message must contain a cover letter and all necessary attachments.
Who in the office has the obligation It is not stated which department or third party of the public administration authority has the obligation; the obligation lies with the office as a whole. However, the Department of the Chief Architect of eGovernment strongly appeals that the obligation should not be given to one department (e.g., the IT department). Without the involvement of the entire office or at least roles according to the RACI matrix, the obligation will never be fulfilled with sufficient quality. We also do not like to see this obligation transferred to ICT solution providers. As long as you transfer these obligations in this way, you will never build internal ICT knowledge, which is invaluable.
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Počet odpovědí: 3 z(e) 30Obsah vygenerovaný umělou inteligencí může být nesprávný.
WHAT must authorities submit to OHA for approval?
Projects subject to Act No. 365/2000 Coll., the government resolution of January 27, 2020, No. 86, as amended by the government resolution of October 5, 2022, No. 831, or both these regulations. Projects that are operational in nature and do not create an architectural change are excluded from the obligation. Architectural change must be considered both from the perspective of the designated information system itself and from a broader perspective according to the national architectural framework.
Procedure: Depending on the type of project, submit one of the application forms for an opinion listed below, following the relevant methodological instruction. You can find the type of form for your project from the directory. The request must be made no later than before the completion of the tender documentation, if it is being prepared, otherwise before signing the contract with the supplier.
OHA will issue an opinion within 30 days, in justified cases for particularly complicated requests within 60 days.
If the project is subject to Act No. 365/2000 Coll. and at the same time the government resolution of January 27, 2020, No. 86, as amended by the government resolution of October 5, 2022, No. 831, it is possible to request an opinion according to both these regulations with a single application. OHA will issue a single opinion on the assessment according to these regulations, but if the OHA opinion according to each of these regulations differs, OHA will issue separate opinions on the assessment according to each of these regulations.
Proposals for investment documentation of programs containing the acquisition or technical evaluation of designated information systems and investment intentions of actions for the acquisition or technical evaluation of designated information systems according to Act No. 365/2000 Coll. Procedure: Use the same forms and documents that are applicable for approval by the Ministry of Finance according to another legal regulation, which you send to OHA.
OHA will issue an opinion within 30 days.
Operational documentation of the designated information system before the start of service provision Procedure: Each submission of operational documentation must contain a cover letter with an electronic signature and the content of the submission, an envelope of operational documentation defined by OHA, the operational documentation itself, and any other attachments.
OHA will issue an opinion within 30 days, in justified cases for particularly complicated requests within 60 days.
The main document for submitting the application is the applicant's affidavit, which serves as the envelope of the operational documentation and must be attached to each submission (in WORD or EXCEL format).
Projects applying for a grant from European structural funds Procedure: Each application must contain a cover letter with an electronic signature and the content of the submission, a feasibility study according to specific rules for applicants, a type A form, and any other attachments.
OHA will issue an opinion within 30 days, in justified cases for particularly complicated requests within 60 days.
The applicant does not have to wait for a positive assessment to submit the grant application to the grant administrator in the case of IROP. OHA will issue a receipt confirmation upon receipt, which is sufficient for the registration of the application, and the opinion will be provided once it is issued.
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The service ensures the development of information systems that are in accordance with the principles, guidelines, and objectives of the Information Concept of the Czech Republic.
An appeal against a negative decision of the Digital and Information Agency (DIA) can be made to the Government of the Czech Republic, which:
The implementation of programs involving the acquisition or architectural changes of designated information systems, investment intentions for the acquisition or architectural changes of designated information systems, or projects of designated information systems or their architectural changes without the consent of DIA or the approval of the government, if required, is considered a violation of budgetary discipline.
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